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Thursday, September 9, 2010

Mac Paperless Office

We are no different than PC users, except that most of the things available to PC users aren't available to us. This makes for a slightly more difficult approach to setting up our Mac Paperless Office.  But as Mac users continue to grow, so too do our options.  We all need the same things to start Going Paperless:
  1. Scanner
  2. Storage
  3. Paperless Office Software
  4. Shredder
  5. Paper Organizers
  6. Productivity Tools
Shredder, Paper Organizers, and Productivity Tools: Fellowes offers multiple product lines to enhance any Paperless Office. We can knock out these tools in a single stop.  Which products you select comes down to individual needs and preferences, have fun with it.

For optimal Paperless Productivity, just be sure to pick up an extra computer monitor so you can run dual screens.  This will save you reams of paper and ink, as well as those tireless trips to the printer, by avoiding printing out documents in order to multi-task side-by-side.

Scanner: Though there's a handful of options out there, save yourself the time and just pick up a Fujitsu ScanSnap s1500M.  Fujitsu makes the best scanners in the industry.  It's color, duplex, and has an automatic sheetfeeder.  Not to mention the FREE bundled software I'll go over later. To check out the s1500M visit our online store for Document Scanners.

Storage: We've got the Time Capsule and just about a million other options to choose from.  Just make sure you maintain a backup, whatever you choose.  There's lots of subscription based web data backup solutions as well, like Mozy.

Paperless Office Software: This is where you can get creative. Start by not spending any money and checking out the software that's bundled with the s1500M:
  • ScanSnap Quick Menu - easily scan to folder, email, word and excel with the touch of one button
  • Cardiris - scan loads of business cards and put into Address Book or Entourage
  • ABBYY FineReader - convert scanned images and documents to text-searchable PDF's
  • Adobe Acrobat 8 Professional - your mini document management system
Chances are, this will fit your needs.  Scan your receipts, records, documents, ect., then convert to searchable PDF's, and retrieve in Adobe Acrobat.  It's that simple. Leopard

If you have higher demands and are looking for something more robust, check out:

Mariner Software
iDocument
Yojimbo

If you do this right, you can get all the tools you need for under $1,000 dollars, and be on your way to saving thousands of dollars in no time.

To learn more about setting up your Mac Paperless Office, stop by our company site: EchoStone Inc.
The Discover Paperless and Resources pages is full of useful information.

To check out the s1500M visit our eShop

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